MIDAS Release Notes

MIDAS 3.6 is scheduled to be released on Wednesday, March 28 from 7pm to 8pm. 

In brief, this release includes changes to use only the last four digits of a person’s SSN/ITIN instead of their full nine-digit number; enhancements to the Create Person process; and an Identity Resolution bug fix. More extensive release notes can be viewed here.
 

Previous MIDAS Releases

Expand the items below for full release notes for previous MIDAS releases.

MIDAS 3.5.1 - 11/9/16

MIDAS 3.5.1, released on November 9, 2016, adds a new Widener Library Special Borrower code “SPLI” to support borrowers from the Ivies-plus schools, and an enhancement to facilitate the resolution of duplicate identities within the registry.

MIDAS 3.5 - 9/21/16

MIDAS 3.5, released on September 21, 2016, introduces enhanced identity repair features so that duplicate identities can be resolved by the IAM Operations team in a timely and efficient manner. These enhancements are only visible to IAM MIDAS users. In addition, references to “University ADID” have been changed to reflect the more universal term of “University NetID.” This label change is visible to all MIDAS users.

MIDAS 3.4.1 - 7/19/16

MIDAS 3.4.1, released on July 19, 2016, includes further work needed to facilitate Library Special Borrowers being integrated into HarvardKey. 

Library Special Borrower Changes

  • Those with the LBBasicManager MIDAS role can no longer change the Authorizer on any Research Assistant Library Borrower POI roles to another Authorizer. Instead, a new  HUID should be created, with a new Research Assistant Library Borrower and the new Authorizer assigned to that role. 

  • The LBBasicManager MIDAS role can now perform the ID Resolution function for Library Borrower HUIDs (those that begin with “02”) so that the person’s HarvardKey data, onboard email and Harvard official email can be reused on their permanent HUID. The ID Resolution function marks the Library Borrower “02” HUID as a duplicate of the person’s permanent HUID and frees up their HarvardKey data, onboard email and Harvard email for reuse.

  • The LBBasicManager MIDAS role can now edit and/or delete the Harvard official email and onboard email for Library Borrower HUIDs (those that begin with “02”) so that those email addresses can be re-used on another Library Borrower “02” HUID for that person if needed.

  • The LBBasicManager MIDAS role can now edit the Library Borrower role’s end date on Library Borrower HUIDs (those that begin with “02”) so that they can extend/renew expired Research Assistants roles.

MIDAS 3.4 - 6/17/16

MIDAS 3.4, released on June 17, 2016, included the the functionality necessary to align Library Special Borrowers with Harvard’s “one identity for life” paradigm and allow this population to claim their HarvardKey (the release also included the removal of unused library borrower codes).

Library Special Borrower Changes

  • With the exception of Research Assistants, Library Special Borrowers are no longer created using a HUID beginning with “02”. Instead they are created with a system-generated HUID which serves as that individual’s digital identity-for-life at Harvard. Other roles may be added to this HUID, in addition to their library special borrower role, as their affiliations with Harvard change over time (e.g. an employee role would be added to their HUID if they became employed at Harvard and their library borrower role would eventually expire, but their HUID would not change). 
  •  Research Assistants will continue to be created using HUIDs beginning with “02” to indicate that the library privileges are linked to the authorizing faculty member.
  • A MIDAS user with a LibraryBasicManager role can, and should, add a Library Special Borrower role to a person’s existing non-02 HUID instead of creating a new identity. This is accomplished by first searching for the person in MIDAS, and then selecting the “Role” button under the “Add” menu on the left-hand side in MIDAS.
  • MIDAS users with a LibraryBasicManager role can view, add and update a person’s onboard email if the person has an active Library Borrower role.
  • Library Borrowers can claim a HarvardKey if they have a HUID/PIN login or their Onboard email has been entered.
  • Removed unused library borrower codes of type FASX for Widener, RGSD and RAHU for Loeb, and CSPX for Countway Libraries.
  • Created MIDAS Help file updates to the sections describing the Library Borrower role and Create Person.

Known Defects

  • The update date does not change when a person’s directory listing is updated.
  • ID resolution does not remove the role data on the duplicate identity if the role is future-dated. 

MIDAS 3.3 - 5/4/16

MIDAS 3.3, released on May 4, 2016, includes both customer enhancement requests and also the comprehensive removal of data on duplicate identities. 

A summary of the changes found in MIDAS 3.3 can be found below. You can also reference the MIDAS Help file for more detail, or see our HR Resources page for additional support materials.

Summary of Changes in MIDAS 3.3

POI-Related Changes

    • Changed the POI Authorizer’s Administrator eligibility rule to allow those with an active POI Consultant role to be named as an Authorizer’s Administrator.
    • Changed the Create Person process to automatically assign the School-Unit to “HMC-Harvard Management Company” and the department to “999997 - Harvard Management Company” when creating an identity with an HMC Employee POI role.  Thank you HMC for this request!
    • Added a new POI role type called Delegate Student Account Payer. This POI role will be used exclusively by the central SIS to allow students to appoint others to act as payers of their student account in my.Harvard.

    Other Changes

    • Sorted the Department dropdown list alphabetically by the school and department (to make it easier to find the correct value). Thank you HBS for this request!
    • Lengthened the input field to avoid excessive scrolling when adding or editing a login name. Thank you IAM Accounts Team for this request!
    • Removed the HarvardKey data, Alumni data and the ADID identifier on the duplicate ID when resolving identities within the Identity Registry. 
    • Added a new Library Borrower code (HLPD) for those who donate to the library.
    • Removed three unused Library Borrower codes; FASX for Widener, and RGSD and RAHU Research Assistants codes for Loeb.

    Known Defects

    MIDAS 3.2 - 2/3/16

    MIDAS 3.2, released on Feb. 3, 2016, refines features that support HarvardKey, strengthens the security of Authorized POI roles, enhances messaging, and fixes screen display issues.

    A summary of the changes found in MIDAS 3.2 can be found below. You can also reference the MIDAS Help file for more detail, or see our HR Resources page for additional support materials including a Quick Guide to Searching and Viewing Alumni.

    Summary of Changes in MIDAS 3.2

    HarvardKey-Related Changes

    • The Login Name Change Notice is emailed only to the person’s HarvardKey Recovery Email(s). Sending it to the Alumni Preferred Email has been removed.
    • Login Names that have been used in the past, but are not someone’s current Login Name, may be reused. Previously, all previously used login names were ineligible for reuse.
    • MIDAS prevents adding or changing a person’s 2nd Recovery Email address to one that ends in any of the following Harvard-managed domains (i.e. the text appearing to the right of the @ sign):
      • *.harvard.edu
      • *.hbs.edu
      • *.harvardglobal.org
      • *.doaks.org
      • *.radcliffe.edu
      • *.thedata.org
      • *.harvard-yenching.org

    MIDAS Role Changes

    • MIDAS user role AccountsAdvancedManager can delete Login Name.
    • MIDAS user role DirectoryContactBasicManager can view, add, and update a person’s Onboard Email address within his/her assigned GEO code.
    • MIDAS user role DirectoryContactBasicManager can view Claim Status, Claim Date, and Claim Override within his/her assigned GEO code.
    • MIDAS user role H&SReader can view Onboard Email addresses.
    • All MIDAS user roles can now view the Deceased flag in the current profile page.
    • The employee eligibility rule for Authorizers was changed to the following:

    POI-Related Changes

    • The employee eligibility role for Authorizers was changed to the following:
    1. Is a current and active employee of Harvard University AND
    2. Has an official email address recorded in the identity registry AND
      1. Is either Junior or Senior faculty OR
      2. Is a paid employee of one of the following categories:
      •  A* Admin & Professional
      •  O* Other Faculty
    • The employee eligibility rule for Authorizer Administrators was changed to the following:
    1. Is a current and active employee of Harvard University AND
    2. Has an official email address recorded in the identity registry AND
      1. Is either Junior or Senior faculty OR
      2. Is a paid employee of one of the following categories:
    •  A* Admin & Professional
    • G* Graduate Students
    • I* TAs, Other Staff
    •  N* External Post Docs NHR
    • O* Other Faculty
    • Y* Internal Post Docs
    • Z* Ext Post Docs Harvard Research
    • S* Support Staff

    OR

    1. Has an Official email address recorded in the identity registry AND
    2. Has an active POI role of type “Contractor”
    • Revised employee eligibility rules are contained in the MIDAS online help file.
    • The employee eligibility rule is enforced at the same time as other validations on the POI Details page when the user selects “Save”. Previously it was a two-step process.
    • Content of POI Authorization and Role End Date Notices has been revised to avoid confusion.

    Other Changes

    • MIDAS prevents adding an email address for someone if that address is already assigned to another person as an official or non-official email. The error message provides the HUID of the person who already has that email assigned.
    • Added “required” asterisk to Add and Edit Email Address screens.
    • Fixed Department drop-down list so that it works if the back button is selected.
    • Fixed duplicate display of School-Unit and Department Code on the Review Details screen.
    • Updated database error message to include Service Desk email and current phone number.
    • Privacy Statement displays the updated MIDAS banner.

    Known Defects

    MIDAS 3.1 - 11/9/15

    MIDAS 3.1, released on Nov. 9, 2015, provides the functionality necessary for IAM and the Service Desk to support the expanded rollout of HarvardKey and the use of new sponsored POI role types.

    A summary of the changes found in MIDAS 3.1 can be found below. You can also reference the MIDAS Help file for more detail, or see our HR Resources page for additional support materials including a Quick Guide to Searching and Viewing Alumni.

    Summary of Changes in MIDAS 3.1

    Features

    • The AccountsAdvancedManager user role can add a Login Name, add a 2nd Recovery Email address, and set the claim override flag, which enables a person to claim his/her HarvardKey before his/her scheduled date.
    • The AccountsAdvancedManager user role can set the claim override flag, which enables a person to claim his/her HarvardKey before his/her scheduled date.
    • An email notification is now sent to the Authorizer and Authorizer Admin when a new sponsored POI role is created, or when the Authorizer changes the end date of the role.
    • MIDAS users can now request to have the new sponsored POI role types added to their POIBasicManager privileges. Use the Request for MIDAS Access form.
    • The MIDAS Help file lists and describes the various POI role types.
    • The BasicManager user role can perform an advanced search by Authorizer HUID and Authorizer Admin HUID in order to return all people for whom an Authorizer or Authorizer Admin are sponsoring roles.
    • The BasicManager user role can view the same data elements that are visible by the EnhancedReader user role.
    • A comment is required when creating the sponsored POI role type “Other.” This comment should describe the reason(s) why the role is being created for the user in question.
    • The Feedback link now submits comments to iam_help@harvard.edu, and will route them to the MIDAS team for consideration.

    Known Defects

    MIDAS 3.0 - 9/17/15

    MIDAS 3.0, released on Sep. 17, 2015, focuses on search and viewing of Alumni data, as well as support for Fall 2015 Alumni migration to HarvardKey. The HarvardKey support features in MIDAS 3.0 are not limited to Alumni, however, and will prepare MIDAS users for expanded University-wide rollout of HarvardKey. This release also includes several enhancements to Person of Interest (POI) roles in preparation for additional POI sponsored affiliation role types in future releases. In addition, the MIDAS application banner has been redesigned to more accurately identify it as a proprietary Harvard application and provide a more continuous and pleasant user experience.

    Summary of Changes in MIDAS 3.0

    HarvardKey Support Features

    • New HarvardKey Detail section on the Detailed View page displays an individual's HarvardKey login name and indicates whether that individual has claimed a HarvardKey.
    • Ability to search by Alumni (HAA) ID or HarvardKey login name in advanced search.
    • Addition of a HarvardKey onboard email address for a person, or as part of creating new identity; note that moving forward, everyone will need an onboard email in MIDAS in order to claim a HarvardKey.
    • New AccountsAdvancedManager MIDAS role that enables the IAM Support Services product ops team to change a person’s HarvardKey login name, view a person's recovery email addresses, and change the secondary recovery email under extenuating circumstances (and after identity proofing).
    • Change notice emails will be sent to a person’s HarvardKey recovery email address(es) when his/her login name or secondary recovery email is changed by a MIDAS user.
    • MIDAS in-app help provides more detail on all of the new HarvardKey support features. Please be sure to read it.

    POI-Related Enhancements

    • Added new field to identify the School-Unit Department of the POI role.
    • Added comment box to capture an explanation or reason for a POI affiliation.
    • Added option to select an Authorizer Administrator for a POI role, in addition to the Authorizer. The Authorizer Administrator may manage the POI role (e.g. extend an end date), but the Authorizer is still accountable for how the POI uses Harvard resources.
    • In Advanced Search, added ability to search by HUID of the Authorizer or the Authorizer Administrator of a POI role.
    • MIDAS in-app help includes the specific criteria for being a POI Authorizer or Authorizer Administrator, and provides more detail on all POI-related enhancements.

    Known Defects

    • Scrolling down on a person's Detailed View will stop in the Directory Listing section if the person has two or more directory listings. The workaround is to select “Collapse All” at the top left of the page, and then open each section separately as desired.
    • The MIDAS Feedback link within the application goes to an older address. Please send feedback to iam_help@harvard.edu.