Note: Just looking for links to Harvard's online directories? Find them all at the main HUIT directories guide.
About the Display of Data in Online Directories
With the rise of federated login and other similar practices, more data about Harvard users have been made accessible to authorized applications, and as a result, the need to maintain strict access controls and protect the privacy of these data has intensified. In addition to conforming to existing legal restrictions requiring protection of some student-related data, Harvard must continue to address the privacy concerns of individuals.Access to a subset of directory data published in printed and online directories, as well as with telephone operators, is governed by privacy values stored in the HUID system. For these University-wide online directories, the HUID is the system of record for privacy. Privacy for students is managed in accordance with the Family Educational Rights and Privacy Act (FERPA, also known as the Buckley Amendment). Business rules that govern the privacy of the data are subject to review by the Office of the General Counsel. Students should contact their registrar for any privacy-related matters.
A single set of privacy values is managed across all roles (such as student and employee) for individuals. Note that if an individual has invoked privacy under FERPA due to either a current or prior University student role, that individual's data will not be published in online or printed directories managed by Harvard Directory Services. All FERPA-related privacy adjustments must be requested by the individual, in writing, with his or her registrar.
Subject to University-wide and local unit policies, employees and affiliates also have the right to control the availability of certain contact data (including photo ID image) by requesting individualized privacy values via their local directory contacts, the local HR office, or University Directory Services. For help finding your local directory contact, please email ithelp@harvard.edu.
For general privacy questions about online directories, contact directory_services@harvard.edu.
Content of University White Pages
The University white pages display the directory data listed below for the roles indicated below. For information regarding the LDAP attributes aligned with these values, or details on what controls the privacy for each attribute, please contact directory_services@harvard.edu.
- Name (first, middle, last)
Displayed for student, employee, and special categories - Job title
Displayed for employee and special categories - Office address
Displayed for employee and special categories - Office fax
Displayed for employee and special categories - Office phone
Displayed for employee and special categories - Phone location (for employee, office phone; for student or off-campus resident, city/state)
Displayed for student, employee, and special categories - Official email
Displayed for student, employee, and special categories - HR department name
Displayed for employee category - School
Displayed for student category - Affiliation
Displayed for special category - Residence phone
Displayed for student category - Mail center (i.e. 265 Quincy Mail Center, Cambridge, MA)
Displayed for student category - Dorm address (i.e. Quincy 612)
Displayed for student category