Quick Guide to POI Role Types

There are two categories of Person of Interest (POI) role types: authorized and not authorized. (In both cases, apart from the exception of Smithsonian Employee roles, POI data is entered directly into MIDAS.)  Rules for Authorizers and Administrators are at the bottom of this page.

Guide to All POI Role Types

For more information on all available POI role types (including the ones rolled out in 2015), see the table below, including their MIDAS codes, a description of each type, and helpful examples.

Download a PDF of this table here for a handy printable reference.

Key:
  Role available as of late 2015
  Authorizer is required
  Expiration date is required
  Expiration date is optional

Role Type & Code Description
Academic Advisor
ADVISOR
A non-appointed academic advisor to a Harvard student
Example: A thesis advisor
Collaborator
COLLABOR
A researcher or other type of academic or administrative collaborator
Example: A Stanford researcher working with HKS on a joint project
Consultant
CONSULT
Someone providing consulting services, either independently or through a firm
Example: A sole-proprietor technology consultant (or firm) advising Harvard
Contractor
CONTRACT
Temporary agency or independent worker contracted to augment staff
Example: A temp from an agency such as Randstad
Family Member
FAMILY
Family members of Harvard affiliates who need physical access to Harvard housing
Example: A spouse of a professor living in Harvard housing
Field Education Supervisor
FIELDEDS
A non-appointed supervisor of a student in a field education placement
Example: A church pastor overseeing an HDS student’s in-field study
HMC Employee
HMCEMP
An employee of Harvard Management Company (HMC)
Hospital Employee
HOSPEMPL
An employee at a Harvard-affiliated hospital requiring access to Harvard resources
Example: An MGH employee who administers grants for Harvard faculty
Incoming Employee or Transfer
INCEMPL
An individual with an accepted job offer, or an interdepartmental transfer, requiring access before their official start date
Example: A non-US citizen awaiting home country paperwork
Inter-School Affiliated Staff
INTERAFF
A staff member who needs access to resources in multiple Schools
Example: A Central Admin employee who works at one of the Schools
Other
OTHER
Any other Harvard sponsored affiliation not listed here
Using this role code requires an explanation in the Notes field
Overseer
OVERSEER
Member of the Board of Overseers
Retiree
RETIREE
Retired Harvard employee
Retired Hospital Affiliate
HOSPRET
Retired employee who held a Harvard appointment at a Harvard-affiliated hospital
Security
SECURITY
A company representative of a security-service provider
Example: A Securitas employee working at Harvard
Guest or Visitor
GUEST
A guest or visitor to Harvard
Example: A visiting lecturer
Smithsonian Employee
SAOAFFIL
An employee of the Smithsonian Astrophysical Observatory (SAO)
Spouse of Deceased Retiree
SPOUSE
Spouse of deceased retired Harvard employee
Spouse of Deceased Hospital Affiliate
HOSPSPOU
Spouse of deceased retired employee who held a Harvard appointment at a Harvard-affiliated hospital
Tenant
TENANT
Individuals requiring physical access to property leased from Harvard
Examples: A resident of Harvard Real Estate housing, an employee of a company leasing lab space from HMS
Vendor
VENDOR
A company representative of a service provider to Harvard
Example: A copier repair or vending-machine supply worker
Volunteer
VOLUNTER
An individual doing unpaid work in support of a Harvard department or School
Examples: A non-paid worker in the HLS clinical program, a volunteer guide at the Harvard Arboretum

Rules for Authorizers and Administrators

Sponsored POI Roles require someone to authorize (sponsor) the role. The authorizer may be held accountable for how the individual with the POI affiliation uses Harvard resources. POI roles may also include a person who administers the role on behalf of the authorizer. Sponsored POI roles are required to have a term end date, usually no longer than one year from the start date.

An authorizer must meet the following employee criteria:

  1. Is a current and active employee of Harvard University AND
  2. Has an official email address recorded in the identity registry AND
    1. Is either Junior or Senior faculty OR
    2. Is a paid employee of one of the following categories:
    • A* Admin & Professional
    • O* Other Faculty

An authorizer and someone administering the POI role on his/her behalf must meet the following criteria:

  1. Is a current and active employee of Harvard University AND
  2. Has an official email address recorded in the identity registry AND
    1. Is either Junior or Senior faculty OR
    2. Is a paid employee of one of the following categories:
    • A* Admin & Professional
    • G* Graduate Students
    • I* TAs, Other Staff
    • N* External Post Docs NHR
    • O* Other Faculty
    • Y* Internal Post Docs
    • Z* Ext Post Docs Harvard Research
    • S* Support Staff

OR

  1. Has an Official email address recorded in the Identity Registry AND
  2. Has an active POI role of type “Contractor” or "Consultant"